Site / Page Permissions




Site Level Permissions:


Using Google Sites site level permissions you can create a private website or control who has access through a Intranet type website.

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Manage site [m+g] > 
Sharing and Permissions
Google Sites Sharing and Permissions
Select Top Level

SITE Level Options


Select 'Change' > Visibility options 


  • Public on the web
Anyone on the Internet can find and access. No sign-in required.

  • Anyone with the link
Anyone who has the link can access. No sign-in required.

  • Private
Only people explicitly granted permission can access. Sign-in required.


You can also add Names, Email addresses or Google Groups.


Site Activity & History


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Manage site [m+g] > 
General >
'Access Settings'



Users who can access site activity
Select Options:

  • Collaborators only
  • Anyone who can view this site


Users who can access revision history:

Select Options:

  • Collaborators only
  • Anyone who can view this site




Page Level Permissions


Using Google Sites Page level permissions you can create a private webpage or control who has access to individual webpages.

This is particularly useful for creating draft webpages in Google Sites.

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Manage site [m+g] > 
Sharing and Permissions
Google Sites Sharing and Permissions
Select Page


Options:

  • Use the same permissions and members as [Page Name] 
  • Start with the list below and include any future changes to [Page Name]. 
  • Start with the list below but ignore any future changes to [Page Name].

Select 'Change' > Visibility options 

[The same options as Site level Permission but for Individual page permission privacy]



  • Public on the web
Anyone on the Internet can find and access. No sign-in required.

  • Anyone with the link
Anyone who has the link can access. No sign-in required.

  • Private
Only people explicitly granted permission can access. Sign-in required.



For Example , if you set a Page to

  • Start with the list below but ignore any future changes to [Page Name].
and

  • Private

All pages below this page will not be publicly visible. 

Even if you have a [system] Link to the private page in Sidebar Menu , Horizontal Menu , Table of Contents etc..., it will not be publicly visible.

If you create a link manually ie. <a href="...
This link will be visible.

This is Ideal for creating draft pages in a private folder
where you only have to set the privacy once.


Page Level Permissions - USER Level Options


When new users or groups are added to the site:

  • Custom permissions: Add new users to this page
  • Custom permissions: Do not add new users to this page